Production Meeting Tips

Planning on shooting your own film or project? Here are some tips for Production Meetings courtesy of SPFX Artist Dan Ankoviak.

1. If you have nothing to SHOW, you have nothing to DISCUSS.

Why?  Conversation is vapor.  Images are negotiable currency.  The best verbal description you can give is still mostly hot air.  Always provide pictures.

2. Don’t NOT make storyboards.

Why not just say “make storyboards”?  That’s too easy to take for granted, like the boards themselves.  They are so basic, so elementary; they may seem like an unnecessary use of time.  Don’t fall into this trap!   Always make storyboards.

3. Discussions aren’t decisions.

Simply talking about issues doesn’t constructively address those issues.  In production meetings, assign specific tasks to specific people before moving on to other topics.  This way each person leaves the meeting with goals and a schedule, and hopefully begins the next with real solutions.  If you leave a meeting without new (or revised) goals, you’re already behind on the next task.

4. If it can’t be done well, don’t put it in.

Picture the last step of a process, whether it’s the scenic treatment of a set wall or the final composite of an FX shot.  If it’s not something you have experience with, start practicing right away.  It may sound easy to do, but is usually harder to do well than you think.

5. Seek approval.

If you feel you’ve reached a decision about something, communicate it to the next level up.  Proceeding without approval is sneaky (which isn’t always bad), but could derail the plans of other crews (which is always bad). 

6. Take notes.

Expect a lot from your brain, but take notes during meetings.  Ideas and plans are tossed around like laundry, and notes are your best tool for sorting out and regrouping.  Choosing to remember is choosing to forget.

7. Don’t take “yes” for an answer.

What?  If you ask broad questions, like “Do you have everything you need”, you may get a simple yes in response.  If you ask more pointed questions, you’re likely to discover there are “no’s” just under the surface.  Try something like “Do you have the gels you need for that shoot and what are they?”

8. Have a backup plan.

If you’ve made an educated decision about any procedure, then you have already considered other possibilities.  Keep the next best one in mind, or better yet, on paper.  Locations fall through at the last minute, actors get sick, and miniatures get run over.

9. Network.

Familiarize yourself with the local talent pool.  Your school or community very likely includes other individuals like yourself, who would show their talent if they only had a focus.  Your film projects can provide that and help establish long working relationships.

10. You are PAYING to do this job.

Don’t worry about offending people on your crew, by making sure they do their jobs.  All students have invested in their film projects, and have a right to expect the crew to do their part.  One of your goals is to leave with a portfolio that shows your skill.  If that’s not what you leave the school with, see point number 1.